Course Overview

Welcome to Productivity with Copilot in Outlook, an AI Quick Wins course designed to help you regain control of a cluttered inbox. This training shows you how to use Copilot in Outlook to sort messages, set up automation rules, and turn emails into actionable tasks. We will cover how to build a single, detailed prompt that commands the system to build numbered folders.

Naming folders with numbers hacks the system so your urgent, high, medium, and low-priority folders float to the top of your list. You will see how the Copilot automatically analyzes text to separate unopened messages into these new folders. Since the technology sometimes struggles with visual themes, we will also review how to manually color-code your new folders for better visual tracking.

Additionally, this session demonstrates how to establish automated rules so future critical messages skip the main inbox entirely and land exactly where they belong. We will test these rules together by generating an AI email about a data breach. Finally, you will learn to connect your messages to your daily calendar by asking the digital assistant to generate items directly inside your To-Do application, complete with specific dates and reminders. This organized approach transforms your messy inbox into a highly functional workspace, giving you a clear strategy to handle your daily communication with ease.

By participating, you will save hours of manual sorting, reduce daily stress, and ensure that critical messages never slip through the cracks. You will learn to navigate the assistant panel and enable action modes that allow the AI to work directly on your behalf.

Learning Objectives:

At the end of this course, you will be able to:

• Create a numbered folder system to prioritize important emails.
• Write detailed prompts to automatically sort unopened messages into folders.
• Build automated inbox rules to filter incoming urgent messages.
• Apply custom colors to folders for faster visual navigation.
• Generate scheduled tasks in the To-Do application from emails.